Short Term Consultant – Financial Management Guidance Developer, Kenya







Employment Type


Closing Date

9 November 2023


Marlou Rijk

Project Overview and Role:

The Challenge Fund for Youth Employment (CFYE) is a 7-year and €134 million programme funded by the Netherlands Ministry of Foreign Affairs, that aims to create a prosperous future for 230,000 young women and men in the Middle East, North Africa, Sahel & West Africa and Horn of Africa regions. The Fund will be supporting initiatives in 12 focus countries that will offer youth, in particular young women, opportunities for work that is demand-driven and productive, offering a stable income and safe working conditions, and that is contributing to their personal development and social protection.

The portfolio of projects is selected from business cases that were proposed by private sector, civil society and knowledge institutions. Each business case has outlined scalable solutions for creating more and better jobs and income generating opportunities for youth. Solutions in particular focus on an integrated approach that addresses the shortcomings on the demand side (jobs) and supply side (skills) and bridging the mismatch between these two in the labour market.

Job Overview:

We are looking for one or multiple experts that will be supporting in creating guidance materials and workshop content for our implementing partners (IPs) on how to formalize and improve their financial management (FM) procedures and to improve and/or develop a related FM policy. 

Primary Duties and Responsibilities: 

The Financial Management Guidance Developer will create guidance materials (general guidance documents and a policy template) and content for a clustered workshop to be hosted on good financial management around the following topics:
• How are approval of invoices and payments organised, who has approval authorities for payments and up to which value and what controls / checks are in place.
• How are petty cash procedures setup, including cash counts, reconciliation to records and thresholds for petty cash payments.
• How are fixed assets monitored, is there a fixed asset register and who is responsible for keeping track.
• How are costs and revenue recognized in the financial system.
• How are salaries processed from financial system perspective, what controls / checks are in place.
• What are the financial month-end procedures the company follows.
• What Accounting Policies are in place; description on valuation of different aspects.

Also similar guidance materials need to be developed on policies and procedures around procurement around the following topics:
• What procedures to follow for procurements of different values (thresholds).
• How different quotations are requested for high-value procurements and what requirements are in place.
• Who is responsible and who decides / approves final selection.
• Management of preferred supplier list / approved contractor list.
• How conflicts of interest are managed.

In addition to the above, the Financial Management Guidance Developer will also take into consideration the lessons learned and other information from the Financial Management Coaches in developing the guidance.

Level of Effort and Reporting:

The Financial Management Guidance Developer will report to the Finance Manager and Technical Delivery, Strategy and Impact Manager. However, they will need to work and coordinate closely with other members of the Challenge Fund Team, as and when demanded by assigned tasks. The expected level of effort for this role is 6 days in total. Expected start date is 15th of November and end date 15th of January.

Required Qualifications:

Core Competencies:  
• Experience developing suitable training materials and templates financial management procedures
for the topics at hand
• Experience supporting private sector entities and NGOs with designing or improving financial
management processes
• Experience with execution and/or design of financial management processes at different stages of
organizational development
• Being able to process a lot of information quickly and gaining understanding of current situation
• Good cross-cultural communication and interpersonal skills and able to interact professionally with
culturally and linguistically diverse clients 

How to Apply:

Interested and qualified candidates are kindly invited to submit a resume (in English). This vacancy is also open for internal CFYE/Palladium candidates. Remuneration will be based on background and experience.  
Deadline: November 9, 2023

About Palladium

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.

We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits. For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, colour, religion, gender, age, disability, sexual orientation, veteran or marital status.