August 5, 2022 Deirbhile Maguire

Operational Project Associate – Maternity Cover, Netherlands





Utrecht, Netherlands



Employment Type

Maternity Cover

Closing Date

14 August 2022


Linda Oosdijk

Project Overview and Role:

The Challenge Fund for Youth Employment (CFYE) is a 6-year and €114 million programme funded by the Netherlands Ministry of Foreign Affairs, that aims to create a prosperous future for 200,000 young women and men in the Middle East, North Africa, Sahel & West Africa and Horn of Africa regions. The Fund will be supporting initiatives in 23 focus countries that will offer youth, in particular young women, opportunities for work that is demand-driven and productive, offering a stable income and safe working conditions, and that is contributing to their personal development and social protection.

Job Overview:

The Operational Project Associate will be part of the Fund Management team of the Challenge Fund for Youth Employment, the team that is responsible for the operational management of the project. The specific purpose of the position is to support the management and implementation of effective and efficient operational, financial and compliance activities to deliver the project in accordance with contractual obligations, company policies, group standard operating procedures (SOPs) and guidelines and client rules and regulations. The position periodically contributes to the development of policies, processes and procedures that align with best practices in project management.
Note that this role is offered on a temporary maternity cover basis for 8 months and will conclude on the return of the current postholder.

Primary Duties and Responsibilities: 

Project and Operations Management
– Contribute to the preparation and maintenance of project specific components of the project operations manual;
– Contribute to periodic review on operational processes, compliance checks on processes and internal controls.
– Support training of project staff on company policies, standard operating procedures, guidelines and client rules and regulations (covering risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, audit support and all other operations matters); and
– Support in managing and maintaining various Palladium’s systems. Support of the roll out of new systems when appropriate.
– Assist with ad-hoc project management tasks as required.

Financial Management
– In collaboration with Finance, monitor expenditure against budgets and forecasts, including staff costs, operating expenses and procurements;
– Ensure company policies, standard operating procedures and guidelines for financial management are implemented and are compliant with the client’s rules and regulations;
– Ensure the project financial calendar is adhered to;
– Review transactions / invoices and ensure supporting documentation is complete;
– Serve as a coordinator for service providers and process work orders and invoices;
– Process contract action requests (for example travel, personnel additions/changes, partner, grant, budget realignment, etc.);
– Support the external audit process and ensure retention of project records is compliant with company policy;
– Assist in the quarterly financial review of Implementing Partners;
– Monitor the status of partner budgets, invoicing and contributions; and
– Assist in internal audit procedures of Implementing Partners of the Challenge Fund for Youth Employment by performing visits to the projects and performing spot checks.

Human Resource Management and Recruitment
– Coordinate input and support from HR for recruitment and contracting;
– Maintain project data on relevant HR systems for short-term and long-term staff and consultants; and
– Support the mobilisation and demobilisation of all international staff (short-term and long-term) including contracting, travel management, payments and induction.

Procurement and Relationship Management
– Support the contracting process of implementing partners and consultants;
– Review and ensure quality of procurement; ensuring compliance with company anti-corruption and due diligence processes;
– Serve as a coordinator of service providers and address contractual matters as required; and
– Support in monitoring and ensuring the Companies compliance requirements are maintained.

Business Development / Other
– Participate in capture planning, providing inputs on operational requirements;
– Provide input and support business development of the Challenge Fund for Youth Employment as required;
– Participate in ensuring and monitoring the data-driven approach of the Challenge Fund for Youth Employment; and
– Other duties as assigned.

Reporting Requirements:

The role will directly report to the Challenge Fund for Youth Employment Finance Manager and will work closely with other members of the Challenge Fund team in Utrecht.

Minimum Requirements:

– Relevant qualifications in the area of administration and/or financial management or a related field.
– Demonstrated relevant work experience, preferably in an administrative or project management related position.
– Available for at least 32 hours per week.
– EU citizen or eligible to work in the Netherlands (NB. Visa sponsorship is unfortunately not available for this position).

Core Competencies:  

– Understanding of / expertise in project management and administration.
– Financial acumen and the ability to interpret and analyse financial reports.
– Excellent written and verbal communication skills in English and preferably in Dutch and French.
– High level of attention to detail and accuracy.
– Good organisational and planning skills.
– Sound problem solving and decision-making skills.
– Comfortable to work with Excel and other data-tools.
– Ability to work successfully as part of a team.
– Good cross-cultural communication and interpersonal skills and able to interact professionally with culturally an

How to Apply:  

Interested and qualified candidates are kindly invited to submit a cover letter and resume (both in English) no later than 21 August 2022. In your cover letter please reflect on your motivation for wanting to work on the Challenge Fund for Youth Employment. Please be aware that applications are reviewed on a rolling basis. We reserve the right to close this recruitment process before the confirmed closing date.  Should you wish to apply you are kindly advised to submit your application as soon as possible.

Initial employment will be for a period of 8 months and is on a maternity cover basis.

All staff are required to adhere to the Palladium Code of Conduct. Recruitment is subject to successful completion of all applicable background checks, including references and criminal records checks.

Closing Date: 14 August 2022 at 23:59.

About Palladium

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.

We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits. For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, colour, religion, gender, age, disability, sexual orientation, veteran or marital status.

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